Presenter Guidelines

​​​ORAL PRESENTATIONS

All speakers must check-in with the technician at the Speakers Ready Room.

If using a PowerPoint (or any other computer) presentation, please note you need to bring it on a CD, a DVD or on a “disk on key” Memory stick (using the USB port in the computer) and load it on one of the meeting's computers in the Speakers’ Ready Room, at least 1 hour before the start of the session. 


Please note that the meeting computers in the session halls are being supplied with Office 2010.


If combining video films with PowerPoint, please make sure to check it in the session hall where your lecture is taking place during a coffee or lunch break prior to your session, at least 30 minutes before the start of the session - even after checking it in the Speakers’ Ready Room.


Alternatively you may supply your own laptop computer. In such a case please confirm that it has a VGA socket for external signal and come to check it first in the Speakers’ Ready Room as soon as you arrive and later on in the session hall where your lecture is taking place during the coffee or lunch break prior to your session, at least 30 minutes before the start of the session.


Important note for Macintosh users
In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speakers' Ready Room:

1. Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
2. Insert pictures as JPG files (and not TIF, PNG or PICT - these images will not be visible on a PowerPoint based PC).
3. Use a common movie format, such as AVI and WMV (MOV files from QuickTime will not be visible on a PowerPoint based PC).

Alternatively you may use your own Macintosh laptop computer. In such a case please confirm you provide it with a VGA adaptor for external signal and come to check it first in the Speakers’ Ready Room as soon as you arrive and later on in the session hall where your lecture is taking place during the coffee or lunch break prior to your session, at least 30 minutes before the start of the session.

Please note that VHS Video projection, 35 mm’ slide projection and Overhead
projection (projection of transparencies) will not be available.

POSTER BOARD PRESENTATIONS

Please check the Final Programme received upon registration to the congress for the poster board number allocated to you. Please use the board with the same number.

Posters may be prepared on one sheet (preferred method) or alternatively on several smaller sheets.

  • Poster boards are LANDSCAPE style. Maximum poster dimensions: 180cm width x 90cm height (6' x 3').
  • Allocate the top of the poster for the title and authors as stated on the submitted abstract.
  • The text, illustrations, etc should be bold enough to be read from a distance of two meters (six feet).
  • Double sided tape, tacks and technical equipment will be available for the mounting of posters. Staff will also be in the poster area to assist you.

Posters will be on display from 08:00 hours on Thursday, October 23 through 13:30 hours on Saturday, October 25.

Please note:
SIOP and the organisers will not be responsible for posters that are not removed by 13:30 hours on Saturday.


E-POSTERS

e-Posters will be available for viewing throughout the congress at e-Poster stations near the exhibition.

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