Q: If I submit an abstract do I have to attend the conference?
A: All accepted abstracts are scheduled in the Scientific Program either as Oral or Poster presentations. It is expected that at least one author of the abstract attend the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Program.
Q: I have submitted an abstract, when will I know if it has been accepted?
A: Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline. Please refer to the Key Dates.
Q: How can I make changes to an abstract I have already submitted?
A: You may enter the Abstract Submission system with your username and password and make changes to your abstract until the submission deadline date. No abstract changes will be accepted after this date, however you are welcome to bring a more up to date abstract to the conference.
Q: If my abstract is accepted, where will it be published?
A: Copies of your accepted and registered abstracts will be published on the conference website and conference mobile App. Please contact the Abstract Department for further details.
Q: I am having trouble logging into the abstract submission system – my username/password is not working
A: Please try one of the following options via the abstract submission page:
- In case you are using "Internet Explorer", please try other internet browser e.g. "Google Chrome" or "Mozilla"
- When you copy and paste your user name and password please make sure there is no extra space at the beginning or the end of them
- In case your password contains the letter "O" please make sure you do not type "0" (Zero) instead the letter "O"
- Please note that the username or ID received when registering for the congress is different to the abstract submission. Please use the abstract submission username or "create new account"
Q: I created a new account but did not receive my username?
A: Please note that the username is shown in the "Subject line" in the confirmation email received when setting up a new account.
Q: Is the conference CME accredited?
A: Once the Scientific Program has been finalized, an application for CME credits will be made to the For details on the CME-CPD Accreditation and how to receive your CME/CPD Certificate, please visit the CME-CPD Accreditation page.
Q: How can I claim my CME-CPD credits after the conference?
A: You may receive your CME Certificate of Attendance after the Conference. Please visit the CME-CPD Accreditation page for further details.
Each medical specialist should claim only those hours of credit that he/she actually spent in the educational activity.
Q: Where is the Conference taking place?
A: The Conference will take place at the international conference center in Kyoto. For more information on the venue please visit the conference venue website.
Q: How do I get from the Airport to the Congress Venue?
A: For updated and detailed information on public transportation please visit the official Itami Airport website and Kansai International Airport website.
Or the access to venue page.
Q: Can you please send me details of public transport? Do you have a map of the city or area surrounding the venue?
A: For up-to-date tourist information including public transport information and maps, please visit the city's official website for more information.
Q: How can I find out information about hotels and their rates for this conference?
A: Kenes International is offering conference participants specially reduced rates for various hotels around the conference venue. Information, pictures, location and rates are available on the hotel accommodation page.
Q: How can I book my room and should I pay in advance?
A: In order to book a room, please click here to book online. Please note that full payment is required upon booking.
Q: Will I receive a hotel confirmation?
A: Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed and the payment is received.
Q: Can I book a hotel room without registering for the conference?
A: Yes. You can book your room without registering by clicking on the "Booking" button of your chosen hotel available on the website via the hotel accommodation page. If you need further assistance, please email the Hotel Accommodation Department.
Q: How can I book rooms for a group?
A: For group booking (10 rooms and more) please visit the group registration page.
Q: Can I cancel my hotel booking
A: There are different cancellation policies for different hotels and depending on the time of booking. When booking, please check the cancellation policy summary that appears on the booking page. For bookings that have already been made, please view the terms and conditions of your specific reservation.
Q: How do I apply for a visa?
A: Visa regulations depend on your nationality and country of origin. We suggest you contact your local Consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.
Q: Where can I get a Conference invitation letter so that I can apply for a visa?
A: Invitation letters for visa purposes are available only to registered participants. The option to request an invitation letter is available within the registration process.
Q: Is it possible to send an official invitation letter directly to my local Consulate?
A: Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.
Q: How do I register for the conference?
A: In order to register for the conference, please register online.
Q: How can I pay the registration fees?
A: Payment of registration fees can be made by credit card or bank transfer. For full details please click here.
Q: Can I receive an invoice under the sponsoring Company/ Hospital's name?
A: Yes. If you require an invoice to be issued to the sponsoring company, please send an email to the Registration Department, specifying the services requested and full address of the sponsoring company.
Q: Can I register for the conference without paying?
A: Yes, but your registration will be confirmed only when full payment is received.
Q: Can I register before the early fee deadline and pay later?
A: In order to benefit from the early fee registration discount, payment must be received before the deadline.
Q: Can I register onsite?
A: Yes. Onsite registration is available during the conference days. Onsite fees will apply.
Q: What does my registration fees include?
A: For full detailed entitlements, please check the registration page.
Q: Will I receive a confirmation letter after I have finished registering?
A: Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed. You may use this confirmation letter for visa application purposes.
|Abstracts:||Submission Opens||Now Open|
| ||Submission Deadline||Tuesday 10 April 2018|
| ||Abstract Review||Monday 16 April 2018|
| ||Notifications sent to Presenters||Monday 14 May 2018|
|Late-Breaking Abstracts:||Submission Opens||TBA|
|Registration:||Registration Opens||February 2018|
| ||Early Bird Registration Deadline||Until July 31, 2018|
| ||Regular Fee||From August 1st until October 23rd, 2018|
| ||On Site Fee||From October 24, 2018|
|Registration Cancellation Policy:|| || |
| ||100% refund||Cancellations received up and including July 31, 2018|
| ||50% refund||Cancellations received between August 1st until October 23, 2018|
| ||No refund||As of October 24, 2018|