Speaker and Free Paper Presenter Guidelines

Speaker and Free Paper Presenter Guidelines

Technical Guidelines


Please CLICK HERE​​ to download a template of the disclosure slide.​​

If using a PowerPoint ​presentation (or any other format, such as PDF​), please note you need to bring it on a USB memory stick and load it on one of the Congress computers in the Speakers' Ready Room, at least 2 hours before the start of your session.

If combining video films with PowerPoint, please make sure to check it in the session hall where your lecture is taking place during a coffee or lunch break prior to your session, at least 30 minutes before t​​he start of the session - even after checking it in the Speakers' Ready Room.​​

The use of your own laptop computer is not possible.​​

Please note that the computers in the session halls are being supplied with Office 2013.​​

Macintosh Users

To use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speakers' Ready Room:

Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).

Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).

The use of your own Macintosh laptop computer is not possible.​​

During Your Presentation

The session hall will be staffed with an AV technician who will assist in starting each presentation. From the lectern, you will be able to remote control your presentation using a computer mouse or up/down/right/left keys on a keyboard.

-Stick carefully to your allotted time. Chairpersons have strict instructions to interrupt if you exceed the allocated time slot. A digital timer will be visible to assist with time keeping.

-Leave enough time for question and a discussion at the end of your talk.

-Maintain eye contact with the audience while presenting slides.

-We encourage more audience interaction where this is appropriate.

Please note: Check the programme book or the online Interactive Program for the exact amount of time allotted to your presentation.

Poster Discussion Session

We are implementing a new format for the Poster Discussion Sessions. There will be six parallel one-hour poster discussion sessions on November 19th from 13:10 to 14:10 (with six abstracts each). During the poster discussion session, the Discussant (the session leader), will speak for approximately 20-30 minutes, summarizing the content of each poster and identifying unifying themes. Following, the authors of each poster will then join the Discussant on stage for a question, answer, and discussion section with the audience. This will be highly interactive session.

Important: Authors are asked to provide the Discussant with 3-5 slides summarizing your work and a pdf of your poster one month in advance of the meeting.

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